Last updated: July 21, 2025

At InvoiceLink, your privacy is important to us. This Privacy Policy outlines how we collect, use, and protect your personal information when you use our services.

1. Information We Collect

We collect information you provide when signing up, including your name, email, company details, and payment information. We also collect usage data to improve our platform.

2. How We Use Your Information

Your information is used to:

• Provide and maintain our invoicing services
• Send billing and system notifications
• Respond to support inquiries
• Improve and personalize your experience

3. Data Sharing and Disclosure

We do not sell your data. Your information may be shared with third-party services strictly for operational purposes (e.g., payment processors, email delivery).

3.1 Use of AI Services (OpenAI & Gemini)

To enhance your experience and automate parts of our invoicing process, we may use third-party large language models (LLMs) such as Google Gemini and OpenAI to process certain prompts and content you generate.

We ensure the following:

• No personal or sensitive information (such as client addresses or financial records) is intentionally included in prompts sent to these services unless required by your usage. • These providers do not store or reuse your data for training or any other purpose, as per their stated data usage policies.

You can review their respective privacy and data usage documentation:

We rely on these services strictly to process text in real-time, and they do not retain your information beyond the immediate request.

4. Data Retention

We retain your data as long as your account is active or as needed to provide our services. You may request deletion by contacting us through our contact form.

5. Security

We implement industry-standard security measures, including encryption and access controls, to protect your data.

6. Your Rights

You have the right to access, update, or delete your personal data. Please reach out using our contact form.

7. Changes to This Policy

We may update this policy from time to time. Changes will be posted here, and significant updates will be communicated to users.

8. Contact Us

If you have any questions about this Privacy Policy, you can reach us via our contact form.